Invoice template
Virtual Assistant Invoice Template
Invoice template for virtual assistants billing admin support, inbox management, research, scheduling, and retainers.
What to include
A strong virtual assistant invoice should make the work, date, amount, and payment terms obvious. Include your business name, client name, invoice number, invoice date, due date, line items, tax if applicable, total due, and payment instructions.
Example line items
- Inbox management
- Calendar scheduling
- Research task block
- Monthly admin retainer
Template note
Group recurring support by week or month to keep the invoice easy to review.
Suggested payment wording
Retainers are usually due in advance. Hourly overages can be billed Net 7 or Net 15.
How to use this page
Open the invoice generator, copy the line items that match your work, adjust the tax rate, then print the invoice or save it as a PDF. Keep a copy with the project contract or email approval.