Pricing guide
Event Planner Pricing Guide
How event planners can price planning fees, coordination, vendor management, and event-day support.
Start with a floor rate
A event planner should first calculate the minimum hourly rate needed to cover income goals, expenses, taxes, time off, and non-billable work. The floor rate is not always the quote; it is the line below which the work becomes unhealthy.
Costs to include
- vendor calls
- timeline planning
- site visits
- event-day support
Package ideas
- partial planning
- full planning
- day-of coordination
Pricing checklist
- Define the deliverable, revision limit, and response time.
- Charge more for rush work, unclear scope, or high coordination load.
- Use a deposit or milestone billing when delivery risk is high.
- Review the margin before accepting fixed-price work.
After calculating your floor rate, use the profit margin calculator to test whether a project quote still works after direct costs and payment fees.